Cut Hiring Time in Half with n8n + LinkedIn + Greenhouse
Source, enrich, and push candidate resumes to Greenhouse using n8n with LinkedIn and Clearbit in one automated workflow
Why Manual Candidate Sourcing Slows You Down
Recruiters often spend countless hours combing through LinkedIn messages, downloading resumes, collecting contact details, and manually entering everything into their ATS. This results in scattered data, time delays, and lost candidates.
With recruitment teams under pressure to fill roles quickly, every inefficiency compounds. Lost messages, missed follow-ups, or incomplete candidate profiles lead to a poor candidate experience and prolonged time-to-hire.
Automating Talent Intake with n8n Workflows
Using n8n, recruiters can set up an automated workflow that connects LinkedIn messaging, Clearbit enrichment, and Greenhouse. The process begins with scraping or accessing new LinkedIn messages (e.g., via integrations like PhantomBuster or browser extensions), extracting attached resumes, and retrieving the candidate’s email and name.
Once the basic resume data is captured, the workflow sends it to Clearbit’s enrichment API to fetch additional details like company info, social profiles, and job titles. With a complete set of data, n8n formats and pushes the candidate directly into Greenhouse as a new prospect, creating a consistent and centralized pipeline.
Step-by-Step Workflow Breakdown
The n8n workflow starts with a scheduled trigger or webhook that detects new LinkedIn message activity. It uses a data extraction node to parse resumes or contact info from messages. Next, an HTTP Request node formats the email to query the Clearbit API and returns enriched candidate data.
Subsequent nodes transform the data into a standardized format used by Greenhouse’s API. An authentication node handles API tokens before sending the full profile via HTTP POST to the relevant job prospecting endpoint. Error handling and data logging nodes ensure robustness and traceability throughout the process.
The ROI of Hands-Free Talent Acquisition
By automating repeatable manual steps, recruiters can redirect hundreds of hours per month toward high-value tasks such as interviews and talent nurturing. This workflow alone can reduce candidate intake time from 20 minutes each to less than 1 minute.
Over time, these efficiencies translate to a faster hiring process, reduced applicant drop-offs, and improved recruiter productivity. More accurate and complete profiles also enhance downstream analytics and reporting within Greenhouse, offering better talent insights.
From Inbox Chaos to Candidate Pipeline Clarity
Before this automation, recruiters had to switch tools constantly—copying resumes from LinkedIn to email, parsing them manually, gathering missing info, and logging it in the ATS. Errors were frequent, and productivity suffered.
After implementing this automation in n8n, incoming candidates are sorted, enriched, and logged in one seamless process. Recruiters now start their day reviewing a clean list of enriched candidate profiles in Greenhouse—no inbox digging required.